Ultimate Wedding Workflow Email Templates

You've asked for them and here they are! 

Tired of spending your life wasting away answering email after email after email? I know I was! About a year ago I decided to make a change and create a workflow system for my emails after clients book their wedding with us. This system allowed me to gain seriously hours and hours of time back during the week. You already have a lot to do, why not make emails a little easier in your life. This system will allow you to set up a complete answering system to all the questions clients have and allow you to spend more time working on potential clients. #WINNING!

I give you a PDF and a word document of each email template I send out so you can easily customize them to fit your brand and your personality. You’ll receive the email as well as the timeline of when and how I send the emails to the clients. Wondering, hmm… ok I have this wedding questionnaire but when do I send this to them? No more wondering with these templates, I’ll spell everything out, in an easy to understand way so you get more time to do what you love to do. Some of these emails are featured in our other guides but this is the complete shebang of how I handle all emails from A-Z after a client books their wedding with us and how I time everything out so the wedding process is that much easier for the bride.

**Please note, all BP4U guides are ebooks and will be delivered electronically!**


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  • Here’s the email templates you’ll get:

    Booking emails:

    • All about your engagement session
    • Engagement Policy
    • Engagement Scheduling
    • Thanks for booking (print credit)
    • Wedding Booking Completed
    • Questions about the big day

    Follow up emails:

    • The day after email
    • Featured client
    • Feedback from client
    • Follow up on editing
    • Gallery is expiring
    • Gallery is ready
    • Gallery is reopened
    • Order sent email
    • Photo usage on social media sites
    • Print deadlines

    Hard to write emails:

    • Bad check email
    • Copyright infringement
    • Discount inquiry
    • Images unavailable due to studio standards
    • Images were damaged or accidentally deleted (email 1)
    • Images were damaged or accidentally deleted (email 2)
    • Images were missed due to equipment malfunction
    • In reply to a client asking for additional edit requests
    • In reply to a client asking for unreasonable edit requests
    • In reply to a client having a re-edit request
    • In reply to a client not happy with photos
    • In reply to a client wanting a refund
    • In reply to a client wanting a refund (email 2)
    • In reply to a client wanting a reshoot
    • In reply to a client wanting a reshoot (email 2)
    • In reply to a wedding client postponing wedding date
    • In reply to the eager client
    • In reply to photos taking longer than expected
    • In reply to raised prices
    • Vendor photo usage

    Networking Emails:

    • New to the area
    • Vendor networking email

    Payment Emails

    • Account Notice - Payment Confirmation
    • Automatic notice - final notice
    • Automatic notice (email 2)

    Post Wedding Emails:

    • How did we do
    • Information about wedding images and albums

    Pre-Wedding Consult Emails:

    • Pre-event consult email
    • Pre-event consult confirmation
    • Pre-event consult reminder
    • Wedding Questionnaire
    • Wedding Questionnaire Reminder Email


    • How was your experience questionnaire
    • Let's book your engagement session
    • Thanks for booking questionnaire

    Plus! Bonus email tips and templates on what to say to brides when trying to book them!

  • Purchased this product? Leave us a review by clicking here and filling out the question field.

    "I recently purchased the Ultimate Wedding Workflow Templates and I have to say that the design and process that Brooke has created makes it easier to set up my e-mails and scheduling for the clients so much easier. It's going to make the administration of my business work much more smoothly. On top of that, when I had a question, Brooke was right there to help me out and give me the right wording for a follow-up. I highly recommend Brooke and her templates! Thanks so much." - Gail

  • PDF/Digital version only - The link will be emailed directly to you once your payment has been processed.
    *limited time only/sponsored guide*

    I keep getting errors when I try downloading the guides. How can I fix this?

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    Please see our refund policy found here.

  • This product is subject to the copyright of BP4U – © BP4U 2010-2014. All rights reserved.

    Any redistribution or reproduction of part or all of the contents for any purpose is prohibited. This product was made for the purpose of educational use for professional photographers. It is not to be resold or redistributed for any purpose, including, but not limited to: sharing in workshops, lectures, or other classroom settings.

    If you'd like to use any of our products for the purpose of group education, please contact BP4U directly at bp4uguides@gmail.com to see our bulk rates.

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